Ladies and Gentlemen,
In our constant effort to ensure the best possible protection of personal data provided to our company, we would like to inform you that we are fully prepared to protect your personal data at the highest level, taking into account the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR) and applicable legal provisions.
In fulfilling our obligation under Article 13 of the GDPR, we would like to inform you about how we process your personal data and, above all, about your rights under the applicable regulations.
We kindly ask you to read the information below.
1. Who is the Personal Data Administrator?
The controller of personal data is HydrogenTech Sp. z o.o. with its registered office in Krakow (30-148), ul. Samuela Bogumiła Lindego 14.
2. How can I contact you in matters relating to the processing of personal data?
If you have any questions regarding the privacy policy and processing of personal data, please contact us at the following e-mail address: biurokrakow@hydrogentech.pl
3. For what purposes and on what legal basis are personal data processed?
Personal data are processed in our company for the following purposes:
- Conclusion and performance of the contract, including contacting the client in connection with its performance Article 6 paragraph 1 letter b of the GDPR,
- Conducting recruitment processes and employing employees Article 6 section 1 letter c of the GDPR,
- Handling of complaints and claims pursuant to Article 6(1)(c) of the GDPR,
- Pursuing claims related to the concluded contract, Article 6, paragraph 1, letter f of the GDPR, including debt collection and conducting court and subsequent enforcement proceedings,
- Archiving documentation, i.e. contracts and settlement documents Art. 6 sec. 1 let. c GDPR,
- Maintaining statistics Article 6 paragraph 1 letter f of the GDPR Having information about the statistics of our activities, which allows us to improve our business,
- Conducting marketing activities of own products and services without using electronic means of communication Article 6 section 1 letter f of the GDPR Conducting marketing activities promoting the conducted business,
- Marketing activities of own products and services using electronic means of communication Article 6 paragraph 1 letter f of the GDPR, whereby these activities, due to other applicable provisions, in particular the Telecommunications Law and the Act on the provision of services by electronic means, are conducted only on the basis of consents held Conducting marketing activities promoting the conducted
działalność z wykorzystaniem adresów e-mail i numerów telefonów, - Handling notifications sent using the contact form, other requests, including ensuring accountability Article 6 paragraph 1 letter f of the GDPR – Providing responses to notifications and inquiries sent using the contact form or in another form, including storing sensitive requests and responses provided in order to maintain the principle of accountability.
4. To whom will personal data be transferred?
Personal data may be transferred to entities or bodies authorized under the law, entities or bodies to which the transfer of data is necessary to perform a specific activity, including rights and obligations resulting from concluded contracts. HydrogenTech Sp. z o.o. may also entrust data to other entities that support the company's activities, e.g. accounting, legal, HR, insurance services, etc.
5. Is there an obligation to provide personal data?
Providing personal data is voluntary, except when the law obliges to provide them, e.g. fiscal law, accounting regulations, labor law regulations, or their provision is necessary for HydrogenTech Sp. z o.o. to conclude and implement the rights and obligations resulting from the concluded agreements and to settle the conducted business activity.
6. How long are personal data processed?
The period of processing of personal data by HydrogenTech Sp. z o.o. depends on the purpose for which they were collected and processed, as well as legal provisions and consents or other declarations obtained by HydrogenTech Sp. z o.o.:
- Data processed for the purpose of executing a concluded contract are stored for the time necessary for its execution and the limitation period for claims arising from the contract. If the execution of the contract does not take place, personal data will be stored until the end of the calendar year following the year in which the last contact took place for the purpose of concluding the contract.
- In the event that a dispute, legal proceeding or other proceedings are pending, the archiving period will be counted from the date of conclusion of the dispute, regardless of the manner of its conclusion, or the final conclusion of the last proceedings, unless the law provides for a longer limitation period for a given right/claim to which the proceedings relate.
- We will store personal data collected on the basis of consent for the period specified in the consent declaration or until consent is withdrawn.
- Personal data processed on the basis of a legitimate interest, in particular for the purpose of direct marketing, will be stored until you object to such processing.
- In order to demonstrate accountability, personal data will be stored for the period in which HydrogenTech Sp. z o.o. is obliged to store them in electronic or paper form, to document compliance with legal requirements and to enable inspection by authorized entities.
7. What are your rights regarding the processing of personal data?
You have the right to access your data and the right to rectify it if it is inconsistent with the actual state, as well as the right to request its deletion or restriction of its processing (subject to exceptions resulting from applicable law). In cases provided for by law, subject to the requirement that this right cannot adversely affect the rights and freedoms of others, including trade secrets or intellectual property, you have the right to transfer personal data to the extent technically possible or to obtain a copy thereof.
You may also exercise the right to object to further processing of your personal data, e.g. for direct marketing purposes.
If your personal data is processed based on consent, you have the right to withdraw all or some of your consents to the processing of your data for a specific purpose. Withdrawing consent will not affect the processing of your data before the withdrawal of consent or the legal basis for such processing.
If the data subject considers that the processing of his or her data violates the provisions of the General Data Protection Regulation of 27 April 2016, he or she has the right to lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office.
8. Will we transfer personal data outside the European Economic Area?
Personal data collected by HydrogenTech Sp. z o.o. are stored exclusively within the European Economic Area ("EEA").
9. Will personal data be processed automatically (including profiling)?
HydrogenTech Sp. z o.o. does not process data in an automated manner (including profiling). As part of our activities, we use cookies to observe and analyze traffic on our websites, as well as to undertake remarketing activities, however, as part of these activities, we do not process personal data within the meaning of the GDPR.